Untied Airlines, along with most other companies, calls it a Customer Service Center. But, in reality the majority of people that stop here, including me, have a problem...an issue in getting from one place to another. That means we're not usually in the best of spirits. Advantage...United. You know people coming to
Microbrand Fanatics
Successful companies have a very strong connection with their customers...their brand resonates clearly, and there is little ambiguity about the values they represent and the benefits of doing business with them. And, in large part, what makes up an organization's brand are bunches of microbrands...one for each person associated with the company. Microbrands define each of us through our actions, our stories, what we wear, how we handle pressure, whether we smile or frown. Some people understand the importance of building their own brand...how even the slightest change in behavior, presentation or approach can alter life in a big way. Others don't...they either don't understand how important they are to the system, or they simply don't care what people think about them. If they're lost, show them the way. If they don't care, get them off the bus.
One way to move your organization forward is to get people excited about their microbrands...get them consumed with the idea that they can make a difference....both for themselves, as well as your team. The best way to to do this is to get some examples, some microbrand fanatics, on the bus...so, they can evangelize for you. You need to find people who act like this...
They ask people (bosses, subordinates, customers, etc.) how they're doing?
They smile a lot
They communicate well
They experiment
They dress nicely
They're on-time
They help others
They're kind
They teach
They are committed to learning
They read
They don't whine
They solve problems
They take initiative
They take risks
They say "we" a lot
They say "I" very little
They're humble
They look to take blame
They offer others the credit
They're focused
Of course, there's more...but, you get the picture. Find people you're proud to be with...under all circumstances
Social Media Service Tip
Try setting-up a Google Alert for VIP's...or for all guests. You'll find some interesting nuggets which might help move the guest experience to a higher level...surprise.
Subtlety
Consider that most remarkable hospitality experiences are not at all aggressive. They are born not from how much we do for someone, but rather how inconspicuously we do it. Memorable service seems almost magical with the guest left wondering…”how did they do that?”
In service, we aren’t measured by how much we know…but rather, by how we deliver it.
Keys to Remarkable Service
Put this up on the white board while discussing the keys to remarkable service with a group of hotel new hires...
A- Acknowledge (connect with anyone within a 10 foot range, invite a conversation with body language, eye contact, etc.)
E- Engage (greet and talk with anyone that gets close, 5 feet)
S-Surprise everyone by taking an extra step, doing something unexpected, asking a question to take the experience to a higher level, etc.
Have any to share?
How to Impress Your Guests
If you're looking for some examples of how to get personal and engage with your guests, take a page from Captain Flanagan of United Airlines...
- He mingles with passengers in the gate area
- He makes gate announcements himself, updating passengers about weather conditions and sets realistic expectations for delays
- He uses his cellphone to call United operations to ask about connections for passengers
- He passes out information cards to passengers with fun facts about the plane; he signs two of them, whose owners will win a bottle of wine
- He snaps pictures of animals in the cargo hold to show owners their pets are safely on board
- He writes notes to first-class passengers and elite frequent fliers on the back of his business cards, addressing them by name and thanking them for their business
- He personally calls parents of unaccompanied children to give them updates
- He instructs flight attendants to pass out napkins asking passengers to write notes about experiences on United, good or bad
- He orders 200 McDonald's hamburgers for passengers if his flight is delayed or diverted
"I just treat everyone like it's the first flight they've ever flown."
Not exactly what you expect from an airline...that's the beauty of it, the power of surprise.
Thanks to Church of the Customer for the pointer.
Luggage Lessons
A recent lost luggage experience with Express Jet reminded me why most companies fail when things go badly. First and foremost, they don't recognize the grand opportunity inherent with all mistakes...the ability to surprise people with immediate and unexpected results. Instead, they think average...offer an apology, maybe a credit voucher and try to do just enough to get the complainer out of your hair for the least amount of trouble and money. These are the companies that miss the point...and the chance to be much better than everyone else...and to win.
The key to all customer complaints, screw-ups and problems is to shock people with actions they don't expect (in a good way, of course). If you do anything less than that, you're mediocre. Here's more insight why it rarely happens...
Accepting Responsibility- Most employees are taught to apologize. Very few are given the latitude to say "it's our fault". Apologizing is important...it's expected. But, accepting responsibility is vital...it demonstrates a genuine interest to solve the problem and make someone happy...and, it's rarely done at the front line.
Front-Line Ownership- Almost every organization sets-up rules and policies which get in the way of efficiently solving problems at the point of customer contact, which is precisely when and where customers want action. Often, a lack of investment and trust in the staff sets-up a fear-based bureaucracy with layers of supervisory approvals necessary to get anything outside of the rule book accomplished.
Improv and Immediacy- Most employees are trained to follow rules and scripts which are developed around prescribed scenarios. The problem is that most customer issues don't follow the script...they happen because somewhere, someone colored outside the lines. And then, the system fails because there's no prescribed answer and time is needed to obtain blessings from bosses to move off the script. Customers don't have time or the patience for your system...they go somewhere else.
There are two objectives every company should put at or near the top of their strategic plan...1. Hospitality First- infuse your organization with a hospitality attitude...give people what they want, and deliver it in a meaningful way; and, 2. Trust- Allow every front-line team member to solve every problem. Find a way to do these two things well, and you will be way ahead of everyone else.
Oh...and as far as my luggage, After a dozen phone calls, three e-mails, two trips to get things I desperately needed, and a debate with the Albuquerque GM about receipts and audit policy (long story), my carry-on bag arrived a week later, albeit in a pretty rough state. The hassle factor is alive and well...just like I expected.
Hospitality First
Technology is by most accounts wonderful. But, it also changes the game…radically. Internet and device advances have leveled the playing field and lowered the barriers to entry in almost every category. And along the way, the power of influence and control has shifted from the company…to the buyer. It’s easier than ever to create something remarkable and bring it to market. It’s also easier than ever for your product or service to be duplicated, made more cheaply or worse…obsolete. All of this happens at lightening speed, creating an environment of market confusion…lots of similar products. Just look at what’s going on in the new “lifestyle” hotel category or computers and pda’s. And, while most are so busy trying to outdo the other guy with better design, bigger buildings, more pixels, etc., we’re forgetting what most people really want…to be engaged.
Being different and remarkable isn’t a matter of having
the best product. It’s a matter of delivering the best experience. And, it’s
the delivery part that most companies don’t do so well…because they choose not
to. It’s easier to focus on the physical aspects of anything…once you make the
part, the building, the drapery, it’s done. No training, coaching and
counseling necessary. But, while design and function are important, the
delivery is often what makes an experience so interesting and memorable…or, when
executed poorly, doomed for failure. The artful and meaningful delivery of
anything, i.e., hospitality, requires engagement…people interacting with each
other. And, that’s complicated…lots of emotion to manage and many moving parts.
There are personalities to deal with, illness, varying degrees of aptitude and
a myriad of other issues out of your control…on both sides. No doubt about
it…it’s the toughest part of business. But, if you get this part right, you
win…every time. That’s what gets talked about, and, more often than not, that’s
what people want.
Your job (and mine) is to bring to light how important hospitality is to any business…to show examples of longstanding organizations who win because of people and service, not because they make something that’s faster or cheaper. Our job is to introduce ideas, processes and principles which bring hospitality into focus. Here are a couple of things you can start doing now to get ahead…
- Stop selling (what you make), and focus on the person
you’re dealing with…on the phone, at the counter, in line or whatever. Ask
engaging questions (other than, how are you?), make a kind remark about
something they’re wearing, etc. Show them you’re interested in them first, then
worry about what they want on their sandwich. It doesn’t need to take ten
minutes…thirty seconds will do. If your company doesn’t allow an extra thirty
seconds, find a new one.
- Listen and observe…everyone gives clues about what they want…if they’re in a hurry, had a bad day, etc. But, too often, we’re so interested in getting through our own script, we fail to pick-up the clues and to improvise…to take it where the customer wants it to go. Listen well.
Engaging with people is your best chance to be different. But, as is often the case with the best things, it’s the hardest part to get right. So, most companies fail. There’s your chance.
More for Less
According to the 2007 Brand Keys Customer Loyalty Engagement Index(R), recently released by Brand Keys, Inc., hotel guests are asking for more...more "efficient services". They are placing a higher importance on the experience and emotional engagement than other aspects of the stay. From the article...
"Consumers may be willing to settle for less," said Passikoff, "But they expect more and better customer service in this category." Service and customer service elements increased in importance in 54% of the categories. "That's 100% of the categories that have any customer service component at all,' noted Passikoff."
What all this means is that you have a growing opportunity to be different, to be remarkable, to step on the gas, etc. But, not by being bigger, more expensive, cheaper or cleaner. Rather, by being the best at engaging with people. Or, as I like to say, giving people what they want and delivering it in a meaningful way.
Falling Short
I recently received an e-mail from the front office manager at the Residence Inn in South Austin about my upcoming reservation there. A nice gesture...certainly more than most hotels are doing to engage with their guests. The troubling thing about the letter is that it was clearly a form letter, likely mass distributed to every reservation holder. Some people will still like the touch. But, considering the increasing amount of form e-mail, spam, newsletters and advertsining we all receive, my bet is that more and more people feel like I do...disappointed...not in the idea, but the execution.
Friendship
Friendship is extremely important in hospitality...in fact, it's the heart and soul. If we treated all of our guests, owners and staff as well as we did our closest friends, I suggest things could be better and easier for everyone. The speed bumps in our business grind would get much smaller.
Last month, I made a lot of friends at the Inn at Lost Creek...a splendid little hotel in Telluride, Colorado. A small collection of them are pictured above (clockwise...Karito, me, Pati, Lore and Cali, up-front). There are others, like the Majors family, the Yasura's and Lord and Lady Hamer...all wonderful guests. While we went through our daily journey, we learned from each other, discovered new ways of doing things and somehow survived what sometimes seemed like an insurmountable objective...to get to the end of season. My hat's off to the entire team...good job. And, to the many friends I made along the way...thank you.
Seven Steps to Remarkable Customer Service
If you are in business, you are in the customer service business...and hospitality is a big part of what you do. If you haven't run across Joel Spolsky's list, please take five minutes to read it. It's one of the best service articles I've read. I especially like the bonus at the end...invest in passionate people. Thanks to Seth for the pointer.
The Hospitality Mission
Your mission is simple....
Get every customer 1. anxious to return, and 2. enthusiastic about telling others about their experience...or, both.
If this isn't happening consistently, the mission isn't complete. And, it's not that tough to figure out...just take some time to ask them. And, keep probing until you get the answer you need...the truth.
The Art of Hospitality
Stephanie and I had a great conversation about service on the live indieHotelier show this morning. In case you missed it, I'll release the rebroadcast of the program over the weekend...look for show #18 at indieHotelier. In the meantime, below is a partial list of the key words that jumpstarted the conversation. You can add to this list or vote the words up or down by going to a special site I created over at Squidoo called Art of Hospitality. Incidentally, that's also the name of a book I'm working on. If you have any customer service related items or topics to add to the Art site, please pass them along.
The Element of Surprise
While talking with someone today about the finer points of service, I was reminded that the most important part of delivering a really memorable experience is the unexpected...or surprise solution that makes a person feel like you really care about them (like giving a Christmas gift that took real effort to find and that no one expected). In hospitality, the key is to be able to anticipate, artfully adapt and improvise, making an otherwise odd request or challenge seem completely normal. That requires creativity, experience and practice.
Leadership and Parenting
For all the bosses out there...
This is boiled down from a string of posts and comments at Tom Peters...and from my own Vanished manifesto (the short version):
Successful leaders are a lot like successful parents...they care for their team like children. Here's a brief list of what resonates for parents...and, as it turns-out, leaders:
- encourage (try new things and to make mistakes)
- teach (right and wrong)
- discipline
- learn (from them)
- support (during good and bad)
- have fun
- color outside the lines
- give (no return expected)
- invest (time, money, emotion and energy)
- play
- patience
- search (for the good)
- understand
- pray
- love
...and, take the time to watch them dance.
I'm sure you know a few more...send them over.
Normal
My aggravation of the week...
If I call your support line three times in as many days and each time you answer with a recorded message that claims you are "experiencing higher than normal call volumes", you might rethink your definition of normal...and, more importantly, what to do about it.
My tip of the week...have a person answer the phone whenever possible. People like that.
Why Do We Get Bad Service?
This photo (of a CVS worker taking a personal call) accompanies Seth's post related to customer service...or, the lack of it.
The best reason I can give as to why people don't provide great customer service is because they don't want to. The roots are of course much deeper than that. You can find those here. But, on the surface, it's really simple...you either want to care for someone and are interested in how they feel...or, you're not.
Money Isn't Everything
Ken and Diane Hendricks
Money isn't everything. But for most, it's a big part of the report card, especially in business. Spending money is how we demonstrate action. And, action is always louder than words.
Many, many companies claim they are the "employer of choice" and brag about how well they take care of employees. I'm certain I'm not the first person to tell you that most organizations fall short of their mission statements....sometimes way short.
Ken Hendricks of ABC Supply seems to have figured out how to put his money where his mouth is. Haven't heard of Ken? He's only number 107 on this year's Forbes richest Americans list....worth $2.6 billion. There's a great article about Ken and his business philosophy in this month's issue of Inc. magazine (starts on page 108). It's well worth the read. But, in my opinion here's the most important part...
"wasting people is a sin. Repeatedly, he rails against "sick" cultures that don't nurture employees, or that simply discard workers. ABC, by contrast, invests $15 million each year (.5 percent of sales) in training and employee development and returns 51 percent of after-tax net income to the workforce in bonuses. Close to half of the company's managers making an average of $100,000 or more started out as roof loaders, warehouse workers or truck drivers."
How many companies do you know that return 51% of after tax income to its people...not the execs...the people?
The foundation of any company rests on how well it takes care of its own...and its customers. Often, that's measured in dollars.
What do your grades look like?
Hospitality.Sweet.
Thanks to Patti Shock, I just read a great Fast Company article highlighting Danny Meyer's approach to running successful restaurants (He can do that. He has 4 of the top 20 in NY according to Zagat). Oddly enough, he doesn't focus so much on the food. Here are some key takeaways...
Surround yourself with people whose emotional quotient is as high as, or higher than, their IQ.
For us, it's vitally important because we're in the business of delivering an experience that's supposed to make you feel good, not in the business of crunching numbers.
Service is how well something is done technically; hospitality is how good something feels emotionally. I think we're at the dawn of the hospitality economy, and the companies that prevail are the ones that realize it's the quality of the emotional experience that sets them apart.
To learn to embrace mistakes and find a way to distinguish yourself based on how you handle them is a huge opportunity.
Good rules to serve by.
The point I keep trying to drive home with clients, friends and anyone else that will listen....how does your product and service make people feel? Do you greet people at the door, or make them stand in line? If they do end up in a line, do you do anything to make them feel better about it?